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Do you spend a great deal of time using Microsoft Word? Speed things up with keyboard shortcuts!
General
| New / Print / Save | Ctrl+N / Ctrl+P / Ctrl+S |
| Open / Close | Ctrl+O / Ctrl +W |
| Zoom in / out | Ctrl+Mouse wheel up / down |
| Repeat last action | F4 or Ctrl+Y |
| Undo last action | Ctrl+Z |
| Cut / Copy / Paste | Ctrl+X or Ctrl+C or Ctrl+V |
| Find / Replace | Ctrl+F or Ctrl+H |
| Run Spell Check | F7 |
Formatting
| Bold on/off | Ctrl+B |
| Italics on/off | Ctrl+I |
| Underline on/off | Ctrl+U |
| Double underline | Ctrl+Shift+D |
| Increase / decrease font size | Ctrl+Shift+> or Ctrl+Shift+< |
| Increase / decrease font size by 1 point | Ctrl+] or Ctrl+[ |
| Open the Font dialog box | Ctrl+D |
| Cycle through upper, lower and sentence case | Shift+F3 |
| Change text to uppercase / small caps | Ctrl+Shift+A or Ctrl+Shift+K |
| Apply superscript / subscript format | Ctrl+Shift++ or Ctrl+Shift+= |
| Remove formatting | Ctrl+Spacebar |
Line Spacing
| Set single line spacing | Ctrl+1 |
| Set 1.5 line spacing | Ctrl+5 |
| Set double line spacing | Ctrl+2 |
| Switch between 1 and 12 points before paragraph | Ctrl+0 |
Paragraph Alignment
| Align left | Ctrl+R |
| Align right | Ctrl+R |
| Justify | Ctrl+J |
| Center | Ctrl+E |
| Increase / decrease left indent | Ctrl+M or Ctrl+Shift+M |
| Remove paragraph formatting | Ctrl+Q |
Selecting & Deleting Text
| Non-consecutive text (version 2002 and later) | After initial selection hold down Ctrl and select text |
| Word | Double click |
| Sentence | Ctrl+click |
| Paragraph | Triple click |
| From cursor to beginning of document | Ctrl+Shift+Home |
| From cursor to end of document | Ctrl+Shift+End |
| One word at a time to the right | Ctrl+Shift+à |
| One word at a time to the left | Ctrl+Shift+ß |
| One paragraph at a time down | Ctrl+Shift+â |
| One paragraph at a time up | Ctrl+Shift+á |
| Entire document | Ctrl+A |
| Vertical block of text | Alt+drag |
| Delete one word at a time to the right | Ctrl+Delete |
| Delete one word at a time to the left | Ctrl+Backspace |
Navigation
| Beginning of document | Ctrl+Home |
| End of document | Ctrl+ End |
| Beginning of line | Home |
| End of line | End |
| One paragraph down / up | Ctrl+â or Ctrl+á |
| One word at a time | Ctrl+à or Ctrl+ß |
| Open the GoTo dialog box | F5 |
Tables
| Select next cell content or add new row after last cell | Tab |
| Select previous cell content | Shift+Tab |
| First cell in a row | Alt+Home |
| Last cell in a row | Alt+End |
| First cell in column | Alt+Page Up |
| Last cell in column | Alt+Page Down |
| Insert a tab in a cell | Ctrl+Tab |
Special Characters, Breaks & AutoText
| Non-breaking space | Ctrl+Shift+Space |
| Non-breaking hyphen | Ctrl+Shift+_ |
| Line break | Shift+Enter |
| Required page break | Ctrl+Enter |
| Column break | Ctrl+Shift+Enter |
| Add selected text to AutoText | Alt+F3 |
| AutoText entry when ScreenTip after typing first few characters | Enter |
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© 2009 DJH Training & Application Solutions Inc.
WOULD YOU LIKE TO USE THIS ARTICLE IN YOUR NEWSLETTER, EZINE OR WEB SITE? You can, as long as you include this complete blurb with it: An entrepreneur at heart, Deborah J. Sparks established DJH Training & Application Solutions Inc. over 20 years ago, realizing her dream of creating a company known for providing high quality computer software training, application development and support and exercising her passion for teaching. To learn more and to register for DJH's free newsletter, Innovations, please visit www.djhsolutions.ca.
